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First District PTA Newsletter for Local Leaders | October 18, 2024

IN THIS ISSUE

  • President's Message
  • Special Events
  • Education
  • Legislation
  • Parliamentarian
  • Reflections
  • Finance Officers
  • Community Concerns

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MESSAGE FROM THE PRESIDENT

GRATITUDE FOR OUR LEADERS


Hello PTA Leaders,


Words cannot express the gratitude I have for each of you and what you choose to do for children and families every day. When asked, "How do you PTA?" our answer is: "We build community." We are here to provide learning resources for whichever PTA process your association may need to better advocate for all children and families.

 

If you need assistance with getting a board elected, bylaws revision, or engaging parents and families in a variety of school environments, we can help. You can find your PTA mentor contact information HERE.

 

I came across an inspiration that I have used in the past and it still resonates today. I'd like to share it with you now:

 

Aloha PTA Leaders,

 

The word "Aloha" is generally associated with the greetings of hello and goodbye: "Hello" to our new PTA board members, and "goodbye" to those PTA board members who have generously served our children.

 

Did you know that Aloha also has several other meanings: love, compassion, kindness, and grace?  As PTA leaders, we must embody the Aloha spirit in all that we do:

 

  • When we speak up for voiceless children, let us do it with love
  • When we speak up for families in need, let us do it with compassion.
  • When we plan a program that will strengthen our communities through teamwork, let us do it with kindness.
  • When we share our vision of acceptance within our very diverse schools, let us do it with grace

 

We must practice PTA "Aloha," being mindful of harmony and patience for those who choose to join us to speak up for all children and families.

 

As PTA leaders, we may not always agree on everything, and that is the beauty of our democracy and of PTA.

 

Collectively, we must remember the one critical thing that we must all agree on: the importance of advocating for all children.

 

  • We must speak in one voice for all children.
  • We must learn to say Mahalo (thank you) again, and again, and again with sincerity to the parent leaders of all children. 
  • We can do this by honoring our PTA volunteers at our Founders' Day celebrations in the spring. We must learn to work in harmony with parents, teachers, and administrators, a challenge to some, once again, to benefit all children. 

 

As PTA leaders, we have an incredible responsibility. Each of us must carry the Aloha spirit in all that we do in PTA, as each one of us holds the key to the success of our organization and the keys to providing successful paths for all children.

 

Remember that First District PTA is here to guide councils as they support the work of their unit PTAs. Please reach out with any questions to your First District PTA Mentor or to me directly at President@PTA1.org.

 

My heartfelt best wishes for continued successes and may the Aloha spirit touch each of you every day. Mahalo.


Diane Velasco Hyland

District President

First District PTA

President@PTA1.org

SPECIAL EVENTS

SUPERINTENDENTS & ADMINISTRATORS CONFERENCE AND LUNCHEON

SHINING LIGHT ON CALIFORNIA'S EDUCATION BUDGET


Please join us for our upcoming Superintendent & Administrator Conference and Luncheon on Monday, October 28, 2024. This year, we come together as PTA leaders, school district administrators and school board members “Shining Light on the California Education Budget”. Our keynote speaker Kevin Gordon, joins us from Capitol Advisors. Then Carol Kocivar, and Jeff Camp will share their wisdom from Ed100. We will round out the event with Josiah Kitonga and Casey Decker from California State PTA speaking on School Smarts, the award-winning research-based parent engagement academy. Parent leaders, administrators and community members can register via Eventbrite. Don’t miss out as the deadline to register is October 21, 2024. 

REGISTER HERE

EDUCATION

LEARN THROUGH Ed100

EDUCATION CONTEST USING Ed100!


Ed100.org is a great way to learn about how public education in California works today. This tool can help you become an effective Education advocate for children, families, school district staff and your school community.

 

Ed100.org uses short, plainly worded lessons that explain how California’s school system really works, Ed100 is free and it’s for everyone!

 

Spread the word about Ed100.org within your PTA council, unit and school community. 

 

First District PTA will be awarding special recognition and prizes this year to units of PTA schools in First District with participation in the following categories:

 

• Highest percentage of unique Ed100 participants 

(ticket-earners) at a PTA school within First District PTA region


• Highest percentage of Ed100 Graduates 

at a PTA school within First District PTA region


• Highest number of Ed100 tickets earned 

at a PTA school within First District PTA region



• Highest number of Ed100 Graduates 

at a PTA school within First District PTA region

 

Anyone in your school community can join: students, parents, teachers, principals, district administrators, superintendents, school board members and more!

 

Don’t delay! Sign-up now at Ed100.org


Our contest runs now through March 31, 2025.

LEGISLATION

ADVOCACY AND ELECTIONS

LEGISLATION WRAP-UP AND UPCOMING EVENTS


The 2024 legislative session is over, with the Governor needing to sign/veto bills by September 30th. For a detailed summary, see this Ed100 blog post.


The California State PTA Monthly Advocacy Call on October 21, 7pm, will feature the yearly wrap-up by CAPTA's legislation team. Anyone can attend the webinar, register here.


A special shout-out for this year's First District PTA Superintendents & Administrators Conference and Luncheon (October 28th, 10:30am), which will feature an exploration of the current state of education funding in California. There's still time to sign up here.


Registration hasn't yet opened for this year's California State PTA Legislation Conference, but we do know the dates: February 3-4, 2025. More details will be released during the October 21 webinar. With several of the Assembly/Senate offices in First District changing hands, this will be an important conference, so stay tuned!


ELECTION CAMPAIGNS AND THE ROLE OF PTA


We are less than three weeks away from the November 5th election. In addition to deciding national and local leadership, registered California voters will be able to make choices that affect funding for our public education. In many communities, local elections for city council and school board will have a direct impact on your school communities.

 

Comply with Regulations                               

 

PTA is a powerful voice advocating for issues affecting the health and well-being of every child and using this voice is vital when it comes to creating informed citizens. With the strength of our collective voice, comes a huge responsibility, particularly in holding to the regulations of a 501(c)(3) organization.

 

To maintain the IRS tax-exempt status and continue to receive tax-deductible contributions, a PTA may not participate in any type of political campaign or other activity on behalf of or in opposition to a candidate for any public office. Nor may a PTA devote more than an insubstantial part of its volunteer activity and expenditures to influence the outcome of ballot measures and other legislation.


PTAs and Ballot Measure Positions


California State PTA takes positions on statewide ballot measures that have the potential to significantly impact the lives of California’s children, youth, and families.


On August 10, 2024, the California State PTA Board of Managers voted to approve SUPPORT positions for each of the following four measures slated for inclusion on the ballot for the November 5, 2024, Statewide General Election.  Studies were undertaken to research the content, background, impact, and PTA authorities associated with each ballot measure; links to these study reports are shown below, along with links to the ballot measures as posted by California’s Secretary of State.


Download the PDF of the California State PTA 2024 Ballot Measures Flyer to share and advocate locally.


California State PTA Supports: Proposition 2 – Legislative Statute.

AUTHORIZES BONDS FOR PUBLIC SCHOOL AND COMMUNITY COLLEGE FACILITIES. 


Proposition 2 will authorize $10 billion in state general obligation bonds for repairs, upgrades, and construction of facilities at K-12 public schools and community colleges.  Public schools get $8.5 billion to renovate existing facilities, buy land and erect new construction, and upgrade facilities for career technical education programs and charter schools, while $1.5 billion goes to community college facilities.  Requires annual audits.  Fiscal Impact: Increased state costs of about $500 million annually for 35 years to repay the bonds. The state’s school repair fund – last replenished in 2016 – is nearly empty.  Passage of Proposition 2 would provide $10 billion needed for California’s schools.


Link to ballot measure posted by California’s Secretary of State

Link to CA PTA Study Report

 

California State PTA Supports: Proposition 3 – Legislative Constitutional Amendment

CONSTITUTIONAL RIGHT TO MARRIAGE.  


Proposition 3 will amend the California Constitution to recognize the fundamental right to marry, regardless of sex or race.  Removes outdated language in the California Constitution stating that marriage is only between a man and a woman.  The Supreme Court held; “[T]he right to ‘marry, establish a home and bring up children’ is a central part of the liberty protected by the Due Process Clause.”  Excluding same-sex couples from marriage thus conflicts with a central premise of the right to marry. Without the recognition, stability, and predictability marriage offers, their children suffer the stigma of knowing their families are somehow lesser…   – Justice Anthony Kennedy.  Fiscal Impact: No change in revenues or costs for state and local governments.  Passage of Proposition 3 would affirm marriage equality for all Californians.


Link to ballot measure posted by California’s Secretary of State

Link to CA PTA Study Report

 

California State PTA Supports: Proposition 4 – Legislative Statute

Authorizes Bonds FOR SAFE DRINKING WATER, WILDFIRE PREVENTION, AND PROTECTING COMMUNITIES AND NATURAL LANDS FROM CLIMATE RISKS.  


Proposition 4 will authorize $10 billion in general obligation bonds toward these goals:  Increase safe drinking water supply, reduce drought and flood risks; improve forest health and wildfire protections; reduce coastal risks (sea level rise, protect fish); protect/restore natural habitats; support renewable energy; expand/ renovate local and state parks; extreme heat mitigation; help farms to be climate-resilient and more sustainable.  Requires annual audits.  Fiscal Impact: Increased state costs of about $400 million annually for 40 years to repay bonds.  Passage of Proposition 4 would provide $10 billion to help California cope with climate change issues.


Link to ballot measure posted by California’s Secretary of State

Link to CA PTA Study Report 

 

California State PTA Supports: Proposition 5 – Legislative Constitutional Amendment.

Allows LOCAL BONDS FOR AFFORDABLE HOUSING AND PUBLIC INFRASTRUCTURE WITH 55% VOTER APPROVAL.  


Proposition 5 will amend the California Constitution to allow for approval of bonds with a 55% vote, rather than the current 2/3 approval requirement, for affordable housing for low- and middle-income Californians, and for local infrastructure projects, including roads, water, and fire protection.  Accountability requirements include citizens oversight committee and annual audits.  Fiscal Impact: Increased local borrowing to fund affordable housing, supportive housing, and public infrastructure.  The amount would depend on decisions by local governments and voters.  Borrowing would be repaid with higher property taxes.  Passage of Proposition 5 would make it easier to pass bond measures to fund affordable housing.


Link to ballot measure posted by California’s Secretary of State

Link to CA PTA Study Report 

 

Important Information for PTA Members

While unit, council, and district PTAs are not required to work actively for any position, they should not officially oppose a stand taken by California State PTA.

  • For additional information, see Legislation Policy 7.
  • Campaign Restrictions: Use of School Resources
  • There are strict restrictions against using school district resources for political activity. This includes, for example, advocating for a ballot measure on school property and communicating advocacy information using school resources such as school email, website, etc.
  • You may gather signatures OFF school property and hold PTA meetings OFF school property for advocacy. You may use your PTA website and PTA email to distribute information to your members.
  • Please contact your school district for rules and permit requirements for any political activity on school property.



 

Please let me know if you have any questions.


Dave Cole, VP Legislation

legislation@pta1.org

SPECIAL EVENTS

ANNUAL HOLIDAY BREAKFAST

SAVE THE DATE: ANNUAL HOLIDAY BREAKFAST AT

THE SAN GABRIEL HILTON MONDAY, DECEMBER 9


Don’t miss this annual tradition. It’s a great opportunity to get holiday shopping done. Our event supports First District PTA senior scholarships. Each council and out-of-council unit will be asked to donate a silent auction basket to support the event. If gift cards are part of your silent auction basket, please make sure they were not purchased with PTA funds. 

 

Also, if possible, please donate small opportunity drawing items. Examples include candles, frames, hand/body lotions, gift cards, etc. 

 

All the money raised from the silent auction and opportunity raffle will go towards awarding senior scholarships.


Silent auction baskets and opportunity drawing items will be due to First District PTA at the November district board meeting on November 18, 2024. 


More details about the event and baskets to follow.


Thank you for supporting such an important cause. If you have questions or comments about the event, please email me.


Mariana Bustos, VP Special Events

districtevents@pta1.org


Images of past baskets for ideas:

PARLIAMENTARIAN

NOMINATING COMMITTEE PROCESS

NOMINATING COMMITTEES


The purpose of the nominating committee is to recognize and seek qualified nominees for the elected leadership of the PTA.


The purpose of the nominating committee is to recognize and seek qualified nominees for the elected leadership of the PTA.


The nominating committee is the PTA’s most responsible, sensitive, and deliberative committee. The committee is tasked with finding the most qualified nominees for each elected officer position for the unit, council and district PTA. 


The nominating committee is elected at an Association meeting at least two months prior to the election meeting.  This means most units need to elect the nominating committee no later than January or February for the election of officers in March or April.  


At the meeting where the Association elects the nominating committee, the parliamentarian should read the portions of the bylaws that explain the role of the nominating committee in the election.  The Association then elects the nominating committee.


Information about the how and when to elect a nominating committee is found in the bylaws.  


Unit bylaws: Article V – Officers and Their Election



  • Section 2 – Lists the officers of the association.
  • Section 4a – Provides the nominating committee is elected by association.
  • Section 4b – Provides the nominating committee shall be elected at least two months prior to the annual election meeting.
  • Section 4c – States the number of committee members and alternates of nominating committee.
  • Section 4d – States the eligibility requirements of members of the nominating committee.
  • Section 4e – Provides the report of the nominating committee shall be submitted to the membership at least 28 days prior to the annual election meeting.
  • Section 7 – States when the election meeting is held.


Council bylaws: Article VI – Officers and Their Election


  • Section 2 – Lists the officers of the council.
  • Section 4a – Provides the nominating committee is elected by the Association.
  • Section 4b – Provides the nominating committee must be elected at least two months prior to the annual election meeting and serves until the election meeting.
  • Section 4c – States the number of committee members and alternates of nominating committee
  • Section 4d – Provides the president shall not serve ex officio or be elected to the nominating committee.
  • Section 4e – Provides no member shall serve on the nominating committee for two consecutive terms.
  • Section 5 – Provides the report of the nominating committee shall be submitted to the membership at least 28 days prior to the annual or biennial election meeting.
  • Section 7 – States when the election meeting is held.


The parliamentarian schedules the first meeting of the nominating committee where the committee elects its own chair. The parliamentarian will give information and advice on procedures and then leave the meeting if not an elected member of the committee. The principal of the school or a faculty representative, if not elected, shall serve as an advisor to the committee. No person may serve two consecutive years and the current president may not serve on the committee.


The committee reviews the officer positions and duties and engages in an open discussion about potential nominees. The committee should consider the potential nominees based on their abilities as well as their capacity for leadership growth.  The committee must discuss the job responsibilities with each potential candidate and should select only eligible member nominees who agree to serve on the PTA board. A nominating committee member is not excluded from consideration as a nominee for an elected board position but should be excused from the meeting during discussion of the position. The individual can then rejoin the meeting to vote on the nominee for that position, but that vote should take place by ballot.  All deliberations of the committee must remain confidential. 


Once the slate has been completed, a nominating committee report is signed by each member of the committee and provided to the association at least 28 days in advance of the election meeting. The committee serves until the election meeting.


For more information about nominating committees and elections, visit the First District website bylaws and parliamentary procedure page, or on the California State PTA website (check out the toolkit, the nominations and elections page, and the leadership website pages on nominations and elections).  


Please feel free to reach out with any questions you might have.


Lenka Kendall, Parliamentarian

parliamentarian@pta1.org

EDUCATION

REFLECTIONS DEADLINE REMINDER

REFLECTIONS


Reminder: School site unit PTAs should check with their school district council PTA for Reflection due dates. All Reflections entry submission spreadsheets from council PTAs and all Out-of-Council PTAs are due virtually to First District PTA by Monday, December 2, 2024 by noon.  


Any questions can be sent to Reflections@pta1.org.

TREASURER & FINANCE

TAXES AND INSURANCE

TAX REPORTS DUE


Tax Filing Deadline


It is a requirement that all non-profits in California file taxes with the Internal Revenue Service, the Franchise Tax Board and the Attorney General by the 15th day of the 5th month after their fiscal year ends. For example, if your PTA’s fiscal year ends on June 30, the applicable forms must be filed by November 15. Please check your bylaws for your fiscal year end to determine your filing deadline.

 

Please make sure your PTA has made arrangements to file the required forms or has a knowledgeable nonprofit tax filing professional who can file the forms for you. Full details are available on the California State PTA Leaders Website and the California State PTA's Tax Filing Page.

 

Tax Filing Assistance


For most PTAs the tax filing deadline is November 15th. All 501(c)(3)s in California, including your PTA, must file three tax forms every year. The good news is that if your PTA normally makes less than $50,000 a year, California State PTA can help you file all of them!


They will be offering tax filing appointments on October 23, October 24 and November 6. Fill out the form here to make an appointment.

 

INSURANCE PREMIUMS DUE

 

All PTA insurance premium payments must be made directly to our insurance broker AIM (Association Insurance Management, Inc). Insurance payments must be made to AIM no later than December 20th or a late fee applies. Please allow time for it to arrive by the deadline if you are paying by check. It is “received by,” not “postmarked by” the 20th. You may pay the insurance premium via ACH transfer or PTA check.

 

All PTAs will fill out the insurance questionnaire and submit payment through the AIM Insurance Portal. Your president received an email directly from AIM with a link to the portal. You may also access the payment portal by clicking the link below.

 

PAY INSURANCE HERE

 

A short video tutorial on how to use the portal and make your payment is linked below.

 

HOW TO PAY INSURANCE VIDEO

 

If you have any questions, please contact us.


Rebecca Johnson, Treasurer

treasurer@pta1.org


Amy Kamm, Compliance Support Officer

compliance@pta1.org

COMMUNITY CONCERNS

MENTAL HEALTH EVENT

YOUTH MENTAL HEALTH TOWN HALL


Don’t miss the Youth Mental Health Town Hall, “Improving Youth Mental Health and Wellbeing” on Saturday, October 19, 2024 from 9AM – 12PM at Pasadena City College’s Creveling Lounge. 


The event is presented by the office of California State Senator Anthony Portantino in collaboration with the following community partners: Los Angeles County Suicide Prevention Network, Los Angeles County Department of Mental Health, Didi Hirsch Suicide Prevention Center, Foothill Family Services, NAMI San Gabriel Valley, Chinatown Service Center, Sycamores, and Pelican Cove Counseling Center. The Town Hall will include a resource fair. 


Here is the link to the event flyer


Please RSVP to: senator.portantino@senate.ca.gov with subject line "Youth Mental Health Townhall" or call (818) 409-0400.

Visit our website to see past issues of "You Heard it Here First!"

Be sure to follow us on social media! We want to see what amazing things your PTAs are doing for kids!


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This email was sent to all unit and council PTA officers and chairpersons,
principals, superintendents, and the First District PTA Board of Directors.