CAEP Deliverable Reminders

Deadlines and Deliverables

Advancing CA Adult Education Model Program: Job Skills - Substitute Preparation Program

Advancing CA Adult Education Model Program Nominations OPEN!

CAEP Consortium Leadership Academy (CLA) Applications Open!

Position Available: OTAN Project Specialist II, Technology Integrator, Adult Education

Stronger Starts- NEW and FREE Resource for Adult Education Partners to Share with Community

CalPro Research Forum Webinar: Supporting Student Success Through SEL

CAEP Technical Assistance Webinars

CCAE 2024 Conference

CAEP Consortium Directors' Corner

CAEP Deliverable Reminders

Deadlines and Deliverables

• Apr 30: Student Data due in TOPSPro (Q3)

• Apr 30: Employment and Earnings Follow-up Survey
• May 2: CFAD for 2024-25 due in NOVA *
• Jun 1: Member Expense Report due in NOVA (Q3)
• Jun 30: Member Expense Report certified by Consortia in NOVA (Q3) *
• Jul 15: Student Data due in TOPSPro (Q4) FINAL
• Aug 15: Annual Plan for 2024-25 due in NOVA *

Riverside Adult School and the Riverside Unified School District partnered to implement a substitute preparation program to address student challenges with obtaining employment and the shortage of substitutes in the district.

Riverside Adult School, in partnership with the Personnel and Leadership Development Office in Riverside Unified School District, developed a 4 week/40 hour course in which adults who desired to become substitute custodians/nutrition service employees could enroll and if they are successful in all of the components of the course they would be hired as an employee. Students in this course are assisted with preparing a resume, collecting letters of recommendation, interview skills, soft skills needed to be a quality employee at a school site or department, the specifics of the jobs they are looking to be hired in including presentations from the managers in each of the departments they would be working in, tours of the food service facility, custodial/chemical certification, and assistance submitting the job application through Edjoin. While students are enrolled in this course they complete the job application, district written testing, drug screening, physical fitness examination, obtain a food handlers license and are cleared by the Department of Justice through LiveScan fingerprinting. A student who successfully completes those items is hired and begins work sometimes before the course is even over!

Learn more about the Job Skills - Substitute Preparation Program model program and visit the Advancing California Adult Education website to view other Model Programs throughout California.

The CAEP TAP team is thrilled to announce that we are now accepting session proposals for the annual CAEP Summit 2024, which will be held at the Marriott Oakland City Center, from October 28-30, 2024!  

We extend an invitation for you to contribute your expertise and insights by proposing a session for the upcoming Summit by sharing and discussing innovative, effective promising practices, strategies, and additional resources as we continue Celebrating a Decade of Progress: Shaping and Building Adult Education Together.

Proposal submission deadline: June 30, 2024. Applicants will be notified by: July 15, 2024.

Don't delay, submit a proposal today!

Don't miss this golden opportunity to showcase the remarkable progress and innovative strategies your program has implemented throughout the year! We invite you to honor these achievements by submitting your nomination for the Advancing CA Adult Education Model Program Recognition. You will have an opportunity at the CAEP Summit 2024 to be celebrated by your peers. Hurry, as the nomination window closes on May 30, 2024. Visit our model program nomination portal to discover the criteria and rubric details. Celebrate your program's accomplishments—nominate today!

Applications are open for the CAEP Consortium Leadership Academy (CLA)! The intended applicant is new to their role within the last 3 years. If you believe the CLA is perfect for you, but fall outside that criteria email TAP to discuss additional options.

The application window will close June 15, 2024 and notifications will be sent out at the end of June. The CLA program was created to build the capacity of consortia leads, directors, and co-chairs to effectively lead their consortium through a student-centered leadership approach.

To learn more email tap@caladulted.org or complete the application by clicking the button below.

OTAN is seeking a professional to lead and provide technical assistance and professional development for adult educators in California. This role involves streamlining the use of technology in educational settings, including conducting research, managing technology-related pilot projects, and integrating mobile platforms into training operations. Responsibilities also include producing educational materials, such as videos and screencasts, and collaborating with educators to enhance teaching methodologies. This hybrid role allows for a flexible work arrangement with some days allocated to telecommuting and others spent at the SCOE Adult Education Office located in Sacramento. The position is categorized under classified management, however, we welcome applications from certificated staff who are interested in this exciting opportunity. Please consider sharing this opening with your professional circles to help us reach potential candidates!

Application deadline is May 7, 2024 at 3:00 p.m.

Stronger Starts by First 5 California powered by Cell-Ed, which provides family support with its engaging educational program consisting of courses, coaching, and micro-learning. A program explicitly designed for parents and caregivers of children 0-5 years of age, who would like to learn more about how to help their children cope through difficult times. This program is made available to you and your community free of charge.

Stronger Starts is inviting you to join in helping get this information to your partners. We would like to invite you to one of three upcoming webinars to guide you and your partners in Adult Education on how to utilize and promote these resources in your community.

Tuesday, April 23, 2024 at 10:00 AM PST Link

Thursday, April 25, 2024 at 9:00 AM PST Link

Thursday, April 25, 2024 at 3:00 PM PST Link

Feel free to reach out to us to schedule a time to train your staff on how to use the tool. info@cell-ed.com

You can start by downloading the Toolkit that has all the flyers (English, Spanish) and information to get you started, and learn more by visiting the Stronger Starts webpage.

Research Forum Webinar:

Supporting Student Success Through Social and Emotional Learning

April 18, 2024 at 1:00 p.m.



Social and emotional learning (SEL) encompasses developing essential skills for self-awareness, self-management, responsive decision-making, social awareness, and relationship skills. Incorporating SEL principles in adult education programs holds great promise in empowering adult learners with the skills needed for personal growth, career success, and active participation in society. We will also discuss how educators can develop their own social-emotional skills not only to grow and model those skills but also to promote educator well-being. Join this webinar to explore related frameworks, best practices, and resources to implement SEL in your program.

Presenters: Kimberly Kendziora (American Institutes for Research), Sachiko Ozaki Oates (CALPRO/ American Institutes for Research), Steven A. Casperite (Placer School for Adults), and Veronica Tylor (Los Angeles Unified School District’s Division of Adult and Career Education)

Registration Information:

There is no registration fee to participate; CALPRO professional development opportunities are available to all California Adult Education Program (CAEP) agencies and employees.

Overview: TOPSpro Enterprise

April 25, 2024 11:00 a.m. - 12:30 p.m.

Join CASAS Training team for an overview of TOPSpro® Enterprise (TE). This overview is geared towards anyone that uses TE; teachers, data managers, proctors, and administrators. This session is ideal for beginner to intermediate level but all are welcome! This session will overview TOPSpro® Enterprise (TE), a data management system that tracks student assessment and test results. The software provides tools to communicate program effectiveness to adult education and training programs. The system provides powerful accountability information for students, teachers, and program administrators. Explore multiple features of TE in this workshop.

Session outcomes:

• Launch TOPSpro Enterprise

• Identify various menus, submenus, and icons

• Run reports

• Create records

• Customize listers

• For CA: WIOA and CAEP Data Submission

Designing and Implementing Evidence-Based Accelerated Learning: Training Models that Align to Local Population and Workforce Needs Part III

May 1,2024 2024 10:00 a.m. - 11:00 a.m.



Join WestEd for the final session of this three-part series. This webinar Determining if your Accelerated Learning Model is Working: Continuous Improvement and Evaluation, will focus on including an evaluation or continuous improvement (CI) component to the accelerated learning model from the start. It will include types of evaluation and CI processes and how a program chooses which to implement. An evaluation process will be introduced, including identifying relevant outcomes, data points, analysis, and how to use the evaluation analysis to inform program development and stakeholders. Programs will present on how they use an evaluation or CI process in their accelerated learning program.

Evaluate Progress and Outcomes related to CAEP Enrollment, Instruction, Persistence and Postsecondary Outcomes. Evaluate local CAEP performance goals, with examples of how to identify areas of success and areas that may need improvement. Provide suggestions to monitor student progress and outcomes related to goals. Analyze TE reports to monitor agency and consortium level goals for different subgroups.

Location: Hartnell College

April 24, 2024 1:00 p.m. - 4:00 p.m.

Location: East Side Adult Education (San Jose)

April 25, 2024 12:00 p.m. - 3:00 p.m.

CCAE Conference 2024 May 9th-11th, 2024

Anaheim Marriott

700 West Convention Way

Anaheim, CA 92802​

April 30th, 2024 12:00 p.m.-1:00 p.m.

In line with our ongoing efforts to map out the three-year plan, we're inviting Consortium leads, directors, and co-leads to join a unique webinar session designed to foster collaborative learning and shared insights. This Peer Learning Circle (PLC) will be lightly facilitated, allowing individuals to freely discuss their personal strategies and methods in the planning process. It's a valuable opportunity for everyone to gain new perspectives and potentially refine their approaches based on collective wisdom and diverse experiences.