Wednesday, January 22, 2025

CAEP TAP Newsletter Contribution

CAEP Deliverable Reminders & Deadlines and Deliverables

A special message from DAEL Director LaToya Newson

CSW Trauma & Resilience Resources

Data Vista Open Office Hours

CAEP Carryover Compliance: Best Practices

Application for the CALPRO (IET) Spring 2025 Implementation Clinic

Upcoming Professional Learning Events

2025 Conferences

CAEP Consortium Director's Corner

The CAEP Newsletter will now be released twice a month, on the first and third Wednesdays of the month.

If you would like to submit an item for consideration, please submit it no later than the Friday before the week of publication.

CAEP Deliverable Reminders

Deadlines and Deliverables

• Jan 31: Student Data due in TOPSPro (Q2)
• Jan 31: Employment and Earning Follow-up Survey
• Mar 1: 22/23 and 23/24 and 24/25 Member expense report is due in NOVA. (Q2)*
• Mar 31: 22/23 and 23/24 and 24/25 Member Expense Report certified by Consortia in NOVA (Q2) *

SCOE TAP and NOCE TAP are here to provide support to the field. To be able to provide the field with the most timely responses, please submit your request via the TAP Support Box.

We have received aspecial message from Director LaToya Newson, Division of Adult Education and Literacy (DAEL) to share.

Good morning, Dr. Zachry.

I am deeply saddened to hear about the tragedy your state is experiencing at this time. I cannot imagine how difficult this must be for you and the great state of California, but please know that I care about you and the welfare of the communities, staff, and students in Los Angeles. Although we are many miles apart, the adult education community is tight knit. To see the devastation on the news is heart wrenching. I can only imagine the challenges faced by you, your staff, students, educators, and administrators as they navigate this difficult time. Please know that my thoughts and prayers are with you and those directly impacted by this tragic situation.   

Best Regards,

LaToya Newson

Director, Division of Adult Education and Literacy (DAEL)

Office of Career, Technical, and Adult Education (OCTAE)

U.S. Department of Education

Trauma & Resilience Resources

For those seeking actionable strategies to address workforce trauma and build resilience, the Center for Skilled Work is sharing invaluable resources. Their whitepaper, From Crisis to Resilience: Addressing Trauma and Toxic Stress in Workforce Development and Education Systems, offers an informative understanding of trauma and toxic stress sharing voices from the field navigating these challenges. Additionally, the Quick Start guides;The Brain Science of Trauma & Resilience, Trauma in Workforce Development, Responding to Trauma Triggering In Real Time, and Cultivating a Culture of Resiliency are offered with sign up for their newsletter. These resources are designed to empower organizations to foster a resilient, engaged, and supported workforce. To learn more visit the CSW website by clicking the button below.

Need support navigating DataVista?

Join WestEd's upcoming office hours January 23rd, 2025 from 12:00 p.m. - 1:00 p.m. PST for an open, interactive session—bring your questions!

Whether you’re having trouble finding specific data, need clarification on data interpretations, or want tips on using various features, the WestEd team will be ready to help! This session is a great opportunity to enhance your DataVista experience with direct guidance from our team. We look forward to connecting with you!

This document is designed to assist CAEP Consortia with managing carryover compliance and effective spending strategies. Included are best practices aimed at supporting compliance management and guiding thoughtful spending of CAEP funds, both now and in the future. 

We welcome your contributions to continually improve this guide! If your Consortium has developed a process, strategy, bylaw, or other framework that enhances budgeting, spending, or carryover management, we encourage you to share your insights. Your ideas, input, and feedback are invaluable to this collaborative effort. Reach out to us and help shape the future of effective CAEP fund management.

CALPRO Online Integrated Education and Training (IET) Implementation Clinic (Spring 2025) 

The California Adult Literacy Professional Development Project (CALPRO) and the California Department of Education are pleased to offer a unique professional learning opportunity! Join other agency teams of ESL instructors, CTE instructors, and program administrators for an Integrated Education and Training (IET) Implementation Clinic. 

FORMAT

There are four principal features of this unique online professional learning opportunity, which is open to up to 8 agency teams (each team is composed of 3 staff members). 

1) Two day-long virtual training sessions. Participants will have the opportunity to engage in interactive planning and curriculum development activities as well as to share best practices. 

2) Live, interactive discussion through three 75 to 90-minute online webinars with engaging guest speakers, seasoned facilitators, peer mentors, and colleagues from around the state (see below for complete details). In each meeting we will:

• Highlight the relevancy and value of the featured topic for the work that we do

• Explore best and promising practices in the featured topic

• Learn from subject matter experts and peer mentors on effective related strategies

• Share successes and common challenges with fellow teachers and program administrators

• Get help on solving issues we face

Topics will be tailored to the needs of the participating practitioners and identified through the application process and may include:

• Starting Strong: Developing the Team Teaching Partnership

• Co-Teaching & Alternating Teaching: Which Model, Why, And How?

• Developing a Single Set of Learning Objectives & Integrating Lesson Plans

• Building an Integrated Syllabus

• Promising Intake & Onboarding Strategies for lET 

• Action Planning: Process considerations, potential challenges, and solutions to address challenges.

• IET and Distance Learning: Considerations & Strategies 

3) Ongoing online discussions, sharing, and resource creation through a designated private group within CALPRO’s online Community of Practice.  

4) Completion of a capstone project and presentation of the project at the second day-long session.  

5) Coaching now included! IET clinic participating teams will now have the support of an IET implementation coach to support you for nine months upon completion of the IET clinic. 

Click the link below to access full details related to the IET Implementation Clinic.

Upcoming CAEP Professional Learning Events

CAEP Accountability Update and Data Dive (In-Person)

Presented by: Jay Write of CASAS

• January 23, 2025 11:00 AM - 03:00 PM (San Mateo) San Mateo Adult School Register today!

Pre-Apprenticeships 101: Key Terms, Definitions, and Program Elements for Adult Education February 4, 2025 11:00 a.m. - 12:00 p.m. Register today!

Building Pre-Apprenticeship Success: Best Practices and Insights from the Field

February 6, 2025 11:00 a.m. - 12:00 p.m. Register today!

Designing Pre-Apprenticeships: Operational Models and Program Delivery Considerations

February 11, 2025 11:00 a.m. - 12:00 p.m. Register today!

WestEd is excited to announce our regional training series, designed to support consortia in using data to enhance adult education services and inform their three-year planning process. These interactive, in-person sessions will guide participants through creating community personas, identifying service gaps with data tools, and developing actionable strategies to address unmet needs. By the end of the training, each consortium will have concrete insights and strategies to incorporate into their planning efforts.

Trainings are being held in centralized locations across California, ensuring accessibility for all participants. Space is limited, so we encourage early registration to secure your spot. We look forward to seeing you at one of the sessions as we work together to strengthen adult education services in your region!

Region: San Francisco/Bay Area

Location: Fremont Adult and Continuing Education

January 22, 2025 9:00 a.m. to 3:00 p.m.

Register today!

Region: San Diego

Location: Coming Soon!

Date: February 12, 2025 9:00 a.m. to 3:00 p.m.

Registration: Coming Soon!

Region: Central

Location: San Joaquin Delta College

Date: February 18, 2025 9:00 a.m. to 3:00 p.m.

Registration: Coming Soon!

Region: Desert/Inland Empire

Location: Chaffey Adult School

Date: February 25, 2025 9:00 a.m. to 3:00 p.m.

Register today!

Region: Los Angeles/Orange County

Location: Mt. San Antonio College

Date: February 26, 2025 9:00 a.m. to 3:00 p.m.

Register today!

Stay tuned for additional dates and locations. Please contact Meghan McBride (mmcbride@wested.org) for any content related questions and tap@caladulted.org for registration inquiries.

An Insider's Guide to Using AI to develop ESL Lessons and Materials

Thursday, January 23rd 12:30 p.m. - 1:30 p.m.

Join us for an insider's guide to the key AI tools that will give you the ability to create and adapt lesson materials for ESL classes. This session will show you how to create materials and activities for your classroom which will enhance lessons and promote student learning and engagement. Join Jacob Baldwin of Burbank Adult School as he connects us to essential AI teacher tools.

Connecting Textbook Lessons and Games to the English Language Proficiency Standards

Thursday, January 30th 12:30 p.m. - 1:30 p.m.

Want to add some additional games, mixers, and other communicative activities to your teaching palette? Join the amazing Donna Price as she shares activities that reinforce the ELPS for adult education. She will share five standards and demonstrate game-like activities that address the standard. Adaptable to any level, these activities reinforce listening, speaking, reading, writing, vocabulary, and grammar to prepare students for standardized tests that are based on the ELPS.

CALPRO Research Forum Webinar: Integrated Healthcare Curriculum and Instruction

•    Wednesday, January 29, 2025, 2:00 -3:00 p.m.

•    Presenters: Margo Sterling, Lana Fong (Charles A. Jones), & Jennifer Gonzales (Saddleback College)

Join us for an insightful webinar showcasing the integrated healthcare curriculum and instruction presented by two California adult education agencies. We are featuring the Pharmacy Clerk Pathway at Charles A. Jones Career and Education Center and the Phlebotomy Pathway at Saddleback College. 

Our panel of practitioners will share effective instructional practices and examples of classroom activities. Learn how these programs are designed to support adult English language learners in achieving their healthcare career goals through coordinated efforts.

Join us to discover practical strategies for enhancing healthcare pathways in your own programs!

Registration Information:

There is no registration fee to participate; CALPRO professional development opportunities are available to all California Adult Education Program (CAEP) agencies and employees.

Technology and Digital Learning Symposium - Call for Proposals and Registration is Now Open!

Plans are underway for OTAN's Technology and Digital Learning Symposium 2025, scheduled for Friday, March 7 and Saturday, March 8. TDLS will be a hybrid event offering in-person and virtual sessions. The in-person event will be hosted by our friends at Long Beach School for Adults and online.

Registration is also open! Register for TDLS 2025 here!

OTAN looks forward to seeing you either in-person or virtually at the Technology and Digital Learning Symposium March 7 and 8, 2025!

If you have any questions, contact support@otan.us. You can also visit the TDLS page on the OTAN website for more information: 

tdls.otan.us.

2025 CAEAA 28th State Conference

The 28th Annual California Adult Education Administrators' Association State Conference will take place February 6-7, 2025, at the Sutter Club in Sacramento. Hear directly from key leaders in adult education, network with other administrators, solve problems together, collaborate on funding efforts, improve learner outcomes, and learn from each other. The conference is intended for anyone interested in adult education, especially adult education administrators, program directors, consortium directors, assistant administrators, principals, assistant principals, and new adult education administrators.

Conference registration and hotel registration are now open. The CAEAA State Conference is the premier executive-level adult education conference in California. Register today!

CAEP Directors' Corner