Keep in mind that conference organizers need to work within the agreed-upon policies and procedures for their events. Following these guidelines ensures your event runs smoothly and protects you and IEEE from legal and other risks. 

Important focus areas are financial procedures, proper engagement in the technical program, protection of data, and proper use of the brand, among others.

If an organizer hires a PCO to perform related tasks, the PCO needs to be compliant as well. Failure to meet the agreed-upon standards could have significant consequences for the organizers, IEEE, and associated vendors.

The sponsors of the conference are responsible for oversight as well. Your sponsoring Societies, Councils, Technical Communities, and Sections can offer guidance, issue approvals, and help you understand timelines and best practices.



You can also reach out at any time to IEEE MCE’s team of experts with questions regarding conference policies and procedures.

Partnering with IEEE sponsors and submitting your IEEE Conference Application are essential first steps on your conference journey. 

As a reminder of IEEE Policy 10.1.4 General Approvals, Endorsements, & Notification, there are three types of conference actions that must be sought:

• Organizational Unit approvals from all sponsoring IEEE Organizational Units
• IEEE Meetings, Conferences & Events (MCE) review and approvals
• IEEE Organizational Unit cross-endorsement

If applications are submitted less than 12 months before the conference start date, IEEE cannot guarantee that all reviews/approvals will be received before the event.

If you need assistance with your IEEE Conference Application, the MCE team is ready to support you.

More and more conference participants are combining business trips and personal vacations. The rise of “bleisure travel” presents opportunities to create welcoming conference environments for participants and their families. Watch our interview with Kendra Cook, Senior Systems Engineer at NASA’s Jet Propulsion Laboratory (JPL) and Chair of the 2024 IEEE Aerospace Conference, to learn how this event is enhancing engagement and building community through family-friendly conference experiences.

Elaine Webb, Conference Administrator, MCE

NEW – Conference Peer Reviewer Basics Course

Good peer review is an essential element of a quality conference. If you are an old hand at peer review, new to the process, or somewhere in between, there is a new series of peer review essentials learning modules available to help guide you. Each module is less than 15 minutes in length. Individuals completing all modules are eligible to receive a certificate. 



The course is available in the IEEE Center for Leadership Excellence (CLE), along with other conference education courses. CLE is accessed using IEEE Account credentials.

To reach the course, select Conferences and Events from the CLE Home Page. Once logged in, scroll to the bottom of the Conference Education Programs list to Peer Reviewer Basics – Modules.